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To apply for funding for your project please do kindly quote to following Executive


  1. Poverty Alleviation Fund – Saswot Raj Sharma (Fund Manager)
  2. Old Age Home Fund – Janardhan Raj Sharma (Fund Manager)
  3. Scholarship & Education Fund – Ana Shrestha (Fund Manager)
  4. Culture and Tradition Preservation Fund – Poonam Khanal (Chairman)
  5. Health & Safety Fund – Ana Shrestha (Fund Manager)
  6. Women Empowerment Fund – Ana Shrestha (Fund Manager)
  7. Disaster Relief Emergency Fund – Janardhan Sharma (Treasury)
  8. Wildlife Conservation Fund – Saswot Raj Sharma (Fund Manager)
  9. Information Technology Awareness Fund – Sushant Raj Sharma (Fund Manager)
  10. E-Governance Implementation Fund – Sushant Raj Sharma (Fund Manager)

Who is Eligible?

Determining whether you are eligible to apply for and receive a grant is very important. If you are not legally eligible for a specific funding opportunity, you would waste a lot of time and money completing the application process when you cannot actually receive the grant.

When considering eligibility, the first step is to know what type of organization you represent (or whether you are applying as an individual). If you already know whether you will apply on behalf of your organization or as an individual, then you are ready to check your eligibility.

There are many types of organizations generally eligible to apply for funding opportunities on RSTCA. Each type of organization listed in the categories below is a specific search criterion in Search Grants. Individual applicants are welcome too!

Government Organizations

  • State governments
  • County governments
  • City or township governments
  • Special district governments
  • Native tribal governments (federally recognized)
  • Native tribal governments (other than federally recognized)

Education Organizations

  • Independent school districts
  • Public and state controlled institutions of higher education
  • Private institutions of higher education

Public Housing Organizations

  • Public housing authorities
  • Indian housing authorities

Nonprofit Organizations

  • Nonprofits status with the Internal Revenue Service (IRS), other than institutions of higher education

For-Profit Organizations

  • Organizations other than small businesses

Small Businesses

Small business grants may be awarded to companies meeting the size standards established Small Business Administration (SBA) for most industries in the economy.  


Individual people may submit applications for a funding opportunity on their own behalf (i.e., not on behalf of a company, organization, institution, or government). If you are registered with only an individual applicant profile, you are only allowed to apply to funding opportunities that are open to individuals.

Most of the funding opportunities on RSTCA are for organizations, not individuals. If you are looking for personal financial assistance or other types of funding, check out the Grant Programs section to learn about how to find other forms of funding from the government.

Foreign Applicants

The authorizing legislation and agency policies will determine whether a foreign individual or organization may apply for the grant. Foreign applicants need to complete the same registration process as domestic applicants, but there are additional steps to this registration process.

Depending on the intended usage of the grant you are applying for, you may need to file a tax return which requires a Taxpayer Identification Number (TIN), also referred to as an employer Identification Number (EIN). If a non-resident alien is awarded funding to perform activities outside the United States, then this likely does not constitute source income and a TIN/EIN is not necessary. Examples of such funding include scholarships, fellowship grants, targeted grants, and achievement awards.

Before applying, foreign applicants should thoroughly review the IRS website and search for their most recent guidance for Aliens and International Taxpayers.

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Project Template

RSTCA FOUNDATION administers two project approval sessions per year for RSTCA FOUNDATION member economies to apply for funding. Project sessions are very competitive – there are more applications than there is funding available. Members are encouraged to think deeply about their project, and consult widely with their colleagues, to ensure that they have the best possible chance of receiving funding. Funding is approved by RSTCA FOUNDATION’s Budget and Management Committee (BMC). The project selection process is also explored on the RSTCA FOUNDATION Project Funding Sources page in further detail and you are strongly encouraged to read the information presented there. You will also find out about the specific eligibility requirements that adhere to the various RSTCA FOUNDATION project funding sources.

There are two stages to each project approval session:

  1. Concept Note Stage: The process starts with the submission of a three page Concept Note outlining the intention of the project by the dates specified below. Only approved Concept Notes proceed to the next stage.
  2. Project Proposal Stage: This stage only applies for approved Concept Notes. A Concept Note is developed into a longer and more detailed Project Proposal that specifies precisely how the project will work. Project Proposals must be submitted by the advertised Submission Deadline.

Please give careful thought to the timing of your Concept Note submission. The development of your Project Proposal may take time as it is undergoes the Secretariat quality assessment process. If you are planning events for SOM3, you are strongly encouraged to apply in Project Session 2 of the preceding year, especially when pre-event activities like surveys and research are planned. First-time POs should always consult with their Program Director or PMU before applying, to ensure their proposed project time-line is realistic.

The RSTCA FOUNDATION Project Concept Note template was revised in 2019. This can be found here, and a copy of the Concept Note template is also located at Appendix A of the Guidebook on RSTCA FOUNDATION Projects, which can be found here. A Quick Guide to 2019 Changes is here. A detailed guide to the changes in the Concept Note and Project Proposal templates can be found here. It is highly recommended that you read both these documents to make sure your project has the best chance for success.

Dates for Project Session 1, 2020

1. Concept Note StageSubmission DateNotification Date of BMC Decision
Internal Submission Deadline (Submit to Program Director)28 FebruaryN/A 
Final Submission Deadline (Submit to PMU)13 March27 April
What does this mean?
By the Internal Submission Deadline, submit your Concept Note to your group through your Program Director, so that it can be: endorsed by your forum checked for compliance with the Guidebook on RSTCA FOUNDATION Projects All Concept Notes must have the minimum co-sponsors agreed by the Internal Submission Deadline. By the Final Submission Deadline, submit your Concept Note to the RSTCA FOUNDATION Secretariat’s Project Management Unit through your Program Director. It must be endorsed (and co-endorsed where required), and be compliant with the Guidebook on RSTCA FOUNDATION Projects. Concept notes can’t be accepted after the Final Submission Deadline.
2. Project Proposal StageSubmission Date to RSTCA FOUNDATION SecretariatNotification Date of BMC Decision
Submission Deadline25 May10 August*
What does this mean?
You must submit your Project Proposal to your Program Director by the single Submission Deadline advertised above, so that it can circulated within the proposing forum for endorsement, and reviewed against the Quality Criteria for Assessing RSTCA FOUNDATION Projects (see Project Proposal Development, below). *Project Proposals which require a BMC decision before the date advertised here should be submitted to the Secretariat prior the Submission Deadline where possible. PMU will seek earlier BMC decisions where required by project timelines, but Project Proposals must be endorsed by the proposing forum, and must achieve a satisfactory rating across the Quality Criteria for Assessing RSTCA FOUNDATION Projects, before they will be submitted by PMU to BMC for earlier approval. Any Project Proposal submitted more than a week after the Submission Deadline will be considered withdrawn and BMC in-principle approval revoked.

Dates for Project Session 2, 2020

1. Concept Note StageSubmission DateNotification Date of BMC Decision
Internal Submission Deadline (Submit to Program Director)29 JuneN/A 
Final Submission Deadline (Submit to PMU)20 July28 August
2. Project Proposal StageSubmission Date to RSTCA FOUNDATION SecretariatNotification Date of BMC Decision
Submission Deadline25 September11 December

Concept Note Development

A project originates from an economy or economies, and is considered and delivered through an RSTCA FOUNDATION forum (such as working group or a committee, etc.). Individuals affiliated with RSTCA FOUNDATION fora are eligible to apply for RSTCA FOUNDATION funding, provided their Concept Note and Project Proposal are endorsed by their forum. This individual, called a ‘Project Overseer’ (PO), will lead the design and delivery of the project on behalf of their economy.

The PO must prepare a three-page Concept Note describing the project’s objectives, relevance, methodology and alignment to RSTCA FOUNDATION’s goals. POs must also clearly identify the specific funding source to which they are applying – see RSTCA FOUNDATION Project Funding Sources. The project must secure the requisite number of co-sponsors (check with the Program Director for your forum for the required number). Concept Notes then need endorsement by the forum.

Some funding sources require that Concept Notes be endorsed by a specific forum other than your own. Your Program Director will assist where such co-endorsement is required. The Concept Note must be submitted to the RSTCA FOUNDATION Secretariat Project Management Unit (PMU) by the Final Submission Deadline, for the next stage in project selection.

Concept Note Approval

PMU sorts all Concept Notes according to the project funding source nominated by the PO. Each project funding source has been assigned to a specified fora for the purposes of Concept Note eligibility assessment and scoring. In some cases, such as SOM, CTI and SCE, more than one funding source has been assigned to a responsible RSTCA FOUNDATION forum. PMU will send Concept Notes to the responsible RSTCA FOUNDATION fora, who will assess whether the Concept Note meets the eligibility criteria for the funding source in question, and will also score the Concept Note against pre-determined scoring criteria. All economies participate in the eligibility and scoring process. PMU then processes the results and will make a funding recommendation to BMC, based on eligibility outcomes and the scores of each Concept Note. BMC will then make an in-principal funding decision.

Project Proposal Development

Once Concept Notes are approved by BMC, the Secretariat will notify POs of the outcomes. Successful POs will be invited to expand their Concept Note into a full Project Proposal. As with the original Concept Nots, the proposal must be endorsed by the relevant forum. The PO must then submit the proposal and peer review to the RSTCA FOUNDATION Secretariat. PMU also assesses project proposals according to the Quality Criteria for Assessing RSTCA FOUNDATION Projects: relevance, impact, effectiveness, sustainability and efficiency. The Secretariat provides advice and assistance, as needed, until the proposal meets satisfactory quality on all criteria.

Final approval

Once proposals have reached satisfactory quality, the Secretariat recommends them to BMC for approval. Proposals that are over $200,000 in value are also approved by SOM. If the proposal is approved, the project moves to the implementation stage. 

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